• Contact Us
  • Privacy Policy
BizTech Age Logo
  • Business
  • MarTech
  • Fintech
  • Technology
  • NEWS
  • Reviews
No Result
View All Result
  • Business
  • MarTech
  • Fintech
  • Technology
  • NEWS
  • Reviews
No Result
View All Result
BizTech Age Logo
No Result
View All Result
Home Business Software ERP

Why is it important to use a specification sheet?

by Abraham Aali
in ERP, Featured
Reading Time: 6min read
specification sheet
Share on LinkedInShare on Twitter

Why a specification sheet is indispensable in an ERP project Find out why a detailed specification sheet is so important and how to design the structure. Creating a specification is one of the most basic components of an ERP project. For this reason, we want to take a closer look at the exact role of the spec sheet and give companies to use best practices for creating it. However, it must first be defined what exactly is meant by ERP software.

Table of Contents hide
1. RelatedPosts
2. Vivo Y23 Specifications and Price: A Comprehensive Review
3. The Ultimate Guide to McAllen Craigslist: How to Buy and Sell Online
4. ERP software: a definition
4.1. Business resource planning using ERP software
4.2. Manage and optimize processes digitally
5. What is a specification sheet?
5.1. It’s worth it
6. Basic considerations for creating a specification sheet
6.1. Requirements specification fulfills several functions
7. Components of a specification sheet
7.1. The focus is on the processes
7.2. Requirements instead of solutions
7.3. Involve all departments and disciplines
8. The ideal structure of a specification sheet
9. Conclusion: The specification sheet forms the basis for a successful supplier selection

RelatedPosts

Vivo Y23

Vivo Y23 Specifications and Price: A Comprehensive Review

May 15, 2023 - Updated on May 22, 2023
152
McAllen Craigslist

The Ultimate Guide to McAllen Craigslist: How to Buy and Sell Online

April 19, 2023 - Updated on May 22, 2023
228

ERP software: a definition

The abbreviation ERP refers to enterprise resource planning. This is a fundamental task that all types of businesses must tackle. After all, every company works with resources. In a business context, resources are raw materials, business resources, personal resources, (work) time, land, energy and must be used as efficiently as possible in the context of corporate resource planning.

The central task of the ERP is to make all company-relevant resources available at the right time in the desired quality and quantity in the right place in the company. Depending on the industry, company size or internal structures, this central task requires a large number of complex business processes that build on each other.

Business resource planning using ERP software

For this reason, more and more companies today rely on technical support in the form of ERP software. Modern ERP systems are able to map out all own processes centrally. This creates a kind of digital image of the entire company with all its processes.

Manage and optimize processes digitally

These can then be managed, controlled, streamlined, optimized and automated within the ERP software. This saves valuable resources, which in turn can be used more profitably elsewhere in the company. Using appropriate enterprise ERP software can thus become a decisive competitive advantage. Because in highly competitive markets characterized by high customer expectations, continuous efficiency optimization and improvement has already become the norm in many areas.

  • specification sheet

Reading Suggestion: MI Band 5 Review

What is a specification sheet?

But the introduction of ERP software alone does not mean that all potential benefits are automatically captured. Above all, it must be ensured that the ERP software is suitable for use in your own company. To identify such systems, companies must first become aware of their own requirements for adequate ERP software. These are then recorded in the form of a specification sheet.

It is important that a highly structured approach is required to create such a specification. Under no circumstances should companies start “blindly” by listing specific requirements, but opt ​​for a more strategic and targeted approach. Otherwise, there is a risk of neglecting important functions, which can later become a problem.

It’s worth it

Ultimately, the specifications in the ERP project form the basis for a successful selection of providers. In principle, there is nothing against keeping the effort involved in the creation as low as possible. However, it is important to choose a level of detail that takes all important factors into account.

Basic considerations for creating a specification sheet

At the beginning of a specification, companies should first ask themselves some basic questions, such as:

  • What should the ERP software be used for?
  • Which processes should be optimized with ERP software?
  • What fundamental business goals must be achieved by the ERP implementation?

When answering this question, companies should always consider long-term goals and potential changes. What should the future direction of the company look like and how should the ERP software specifically support the objectives and processes of the company.

Requirements specification fulfills several functions

In addition, companies should keep in mind that the requirement specification is not only intended for submission to potential ERP providers. It will also be used later in the ERP project as a basis for tests and evaluations. For this reason, it should be worded in such a way that it is understandable for both providers and users.

Reading Suggestion: Why to choose Private Cloud

Components of a specification sheet

In the following, we would like to give an example of a suitable structure for detailed requirements specification. First, however, important criteria must be addressed that any specification should meet.

The focus is on the processes

So when drawing up a specification, the focus should always be on the processes. A mere description of all required functions is usually insufficient and does not provide a clear overall picture of the company. For this reason, a good specification sheet should always contain complete descriptions of business processes. Making these process descriptions also provides the ideal opportunity to rethink existing processes. For example, weak points in existing processes can, in theory, already be removed by describing the desired target processes.

Requirements instead of solutions

In addition, when creating a specification, companies should ensure that they only describe their requirements and not their implementation. The specification sheet must always be solution neutral. The simple reason for this is that non-solution neutral formulations may be able to exclude qualified providers if they pursue a different implementation of a requirement.

Involve all departments and disciplines

After carefully considering the strategic perspective, it is advisable to include all departments and disciplines in the project. Ultimately, this is where the future users of the ERP software are. It is important to be aware of the positive effects of ERP software on the whole company. This increases the chance that the new system will be accepted by future users.

It is important to involve critics as well as gather input on possible process optimization. The project team must then evaluate all information collected and develop a holistic approach for the entire company. Ultimately not just individuals. Departments are optimized in isolation from each other, but cross-departmental processes are organized more efficiently.

The ideal structure of a specification sheet

A highly structured structure is required when drawing up the specification sheet. So you should start with a basic description of the business. This includes, for example, the size of the company and its industry. The following points must then be addressed in sequential order:

  • Products, services and market environment
  • Strengths and unique selling points
  • Current IT landscape including number of users
  • Description of functional requirements (process oriented) including necessary interfaces and connections
  • Contacts in the company

The order of individual sub-items may differ from company to company. It is important that companies work systematically and lead the reader from the general to a more detailed description of the requirements.

Conclusion: The specification sheet forms the basis for a successful supplier selection

It becomes clear that creating a requirement specification is a fundamental part of any software project. It serves as the basis for a successful and well-founded selection of providers. ERP suppliers get a quick overview of the company’s needs through the “from global to detail” structure of the specifications and can quickly assess whether they are a suitable business partner for the planned project.

Companies should also use solution neutral formulation when creating an appropriate specification sheet. Instead, it should only include the requirements to avoid hastily excluding potentially qualified providers.

Since the specification sheet is also used as a basis for testing and evaluation, it should be understandable for both ERP vendors and users. When all these criteria are met, the specification sheet provides a solid foundation for a successful ERP software selection.

Image Credit: Envato Elements

Previous Post

Finance Calculator Helped Me To Manage My Personal Finances During COVID19

Next Post

Google Calendar now puts your personal calendar appointments in your work calendar

Abraham Aali

Abraham Aali

Abraham Aali is a Staff Writer for Biztech Age. He covers industry news, including interviews with executives and industry leaders about the products, services and trends affecting small businesses, drawing on his 20 years of marketing knowledge. He holds a Master’s degree in Business Administration from Qatar University and MSIT from King Abdulaziz University.

Related Posts

Vivo Y23
Technology

Vivo Y23 Specifications and Price: A Comprehensive Review

May 15, 2023 - Updated on May 22, 2023
152
McAllen Craigslist
Website

The Ultimate Guide to McAllen Craigslist: How to Buy and Sell Online

April 19, 2023 - Updated on May 22, 2023
228
League Baseball Games On MLB66
Games

What is MLB66? How To Watch Major League Baseball Games On MLB66

April 15, 2023 - Updated on May 22, 2023
171
Electric Toothbrush Charger
Gadgets

10 Best Electric Toothbrush Charger and Charging Hacks

April 15, 2023 - Updated on May 22, 2023
157
change facebook page name
FaceBook

How to Change Facebook Page Name (Updated 2023)

January 17, 2023 - Updated on May 22, 2023
387
Champion Gutter Guards
Reviews

Champion Gutter Guards Reviews

November 1, 2022 - Updated on May 22, 2023
347
Next Post
Google announces synchronization of work and personal calendar

Google Calendar now puts your personal calendar appointments in your work calendar

Leave Comment
Client Appointment Reminders

Here’s How The Best Businesses Handle Their Client Appointment Reminders

June 8, 2023
137
Israeli Owned NSO Group Has Spent Millions Lobbying The US Government

Israeli Owned NSO Group Has Spent Millions Lobbying The US Government

June 8, 2023
147
Business Education

Business Education: Empowering Individuals for Success in a Dynamic Global Economy

June 7, 2023
137
Choosing Secure Usernames

Tips for Choosing Secure Usernames

June 6, 2023
137
Automation In Logistics

Automation In Logistics And Warehousing: The Latest Cutting-Edge Innovations

June 5, 2023
140
HTS Codes

Guide to HTS Codes for Importers

June 5, 2023 - Updated on June 6, 2023
137
AnimeDao
Reviews

AnimeDao – 13 Questions Answered

November 27, 2021 - Updated on May 22, 2023
Find The IP Address Of A VoIP
Technology

How Do I Find The IP Address Of A VoIP Phone?

June 11, 2021 - Updated on May 22, 2023
McAllen Craigslist
Website

The Ultimate Guide to McAllen Craigslist: How to Buy and Sell Online

April 19, 2023 - Updated on May 22, 2023
Israeli Owned NSO Group Has Spent Millions Lobbying The US Government
NEWS

Israeli Owned NSO Group Has Spent Millions Lobbying The US Government

June 8, 2023
Xiaomi Redmi Note 9T Review
Reviews

Xiaomi Redmi Note 9T Review

January 17, 2021 - Updated on June 5, 2023
Sportsurge
Website

Sportsurge – Watch Live Sporting Events for Free

July 17, 2021 - Updated on November 13, 2022
Facebook Twitter LinkedIn Pinterest RSS
BizTech Age Logo

BizTech Age explores business and technology issues that IT leaders and business managers face when they’re evaluating and implementing a solution.

Follow Us On News Platforms

BizTechAge on Google News

Contact Us Out

[email protected]

Quick Links

  • Home
  • Jobs
  • Contact Us
  • Write for Us
  • Privacy Policy
  • HTML Sitemap
  • Advertise With Us

© 2021 BizTech Age Magazine for latest and trending news in Business and Technology Age

No Result
View All Result
  • Business
  • MarTech
  • Fintech
  • Technology
  • NEWS
  • Reviews

© 2021 BizTech Age Magazine for latest and trending news in Business and Technology Age

error: Content is protected !!
This website uses cookies. By continuing to use this website you are giving consent to cookies being used. Visit our Privacy and Cookie Policy.