Managing a company’s finances is no easy task these days. Cash flow is a big problem for many. The best way to go about improving it is to find areas where money can be saved. An area that is often overlooked by companies is their printing. Printing can be quite expensive and managers assume that’s just the way it is.
The reality is that there are many ways to save money on it without affecting production or efficiency. There are lots of ways to save when you think creatively. In this article, we will go over what those ways are that will save you money.
Outsourcing is an excellent way to help save money and put your company on a growth footing. The idea is that you are taking a pain point or bottleneck in your operation and giving it to somebody else to handle. Using a managed print company for on-demand support and services is an excellent example of how outsourcing should work.
This service will provide all of the resources needed to get your printing done. They will use their own printers so your company is not responsible for any troubleshooting or maintenance. They are also experts on what type of paper to use and what the optimal settings of the machines should be.
This frees up your staff to do other things since they aren’t wasting time messing around with printer settings. They don’t even have to do the time consuming tasks like collating.
2. Go with black and white
If you don’t think that you have enough printing demand to warrant using a third party then you can still save money on your printing by going monochrome. There are printers that will only use black ink and other printers can be set up to do so as well.
Since colored ink is a major expense for your printing, using black and white is a good way to save a considerable amount of money without any effort. Just about any document can be printed in black and white. Some pages might have colored headers or logos that would otherwise waste your colored ink for no reason.
3. Go with a paperless office
Paper is also a major expense and there are a number of ways that it can be reduced or eliminated entirely. Many offices are opting to go paperless these days since so much can be digitized. It’s essential these days to have a way to move documents around electronically since so many people are still working remotely.
Even documents that need to be signed can be set up with a way to do electronic signatures so there is even less need to have a physical copy. As long as every employee has a device in which these documents can be shared, there can be a massive reduction in how much paper you need. This will also reduce the cost of ink in a dramatic way.